THAMES VALLEY DISTRICT SCHOOL BOARD
REGULAR MEETING, 1998 MAY 26
The Board meets in regular session on the above date in the Board Room at the Education Centre, meeting in Committee of the Whole, in camera at 5:00 p.m., followed by a public session at 7:00 p.m. The following are in attendance:
H. Wice, Chairperson

P. Smith

P. Jaffe (+7:00)

R. Vaughan

C. Nurse

also:

J. Laughlin

P. Askey

T. Anderson

S. Westaway

P. Gryseels

B. Bryce

B. Greene

G. Hart (+5:12)

R. Elm

J. Hunter (+7:00 -10:30)

J. Bennett (+5:12)



D. Varnell

L. Peck

T. Veenstra

G. Treble

I. Jenkins

P. Mennill

R. Murray

D. Stewart

S. Peters (+5:07)

B. Brock

M. Metras (-10:30)



J. Malfara

J. McKenzie

R. Neatby

P. Dunn

S. Christie

A. Hogg

W. Scott

BRICK STREET P.S. JUNIOR CHOIR

The appreciation of the Board is extended to the students of Brick St. P.S. Junior Choir (London), conductor Janice Sinker, assistant Susan Turner and accompanist Patricia Wormington, for leading in the singing of "O Canada" and bringing musical presentations.

CANADIAN OPEN MATHEMATICS CHALLENGE

Congratulations are extended to James Thoms, a student at Lucas S.S., who is one of the winners of a provincial gold medal in the Canadian Open Mathematics Challenge. James was ranked as one of the highest scoring students among the 3 250 contest competitors, placing 68th across Canada. James was also one of the top 100 students to write in the national Mathematics Olympia and was placed 30th.

ONTARIO FEDERATION OF HOME AND SCHOOL ASSOCIATIONS

CITIZENSHIP AWARDS

Congratulations are extended to the following students who received seven out of nine provincial honours as winners of the Ontario Federation of Home and School Associations' Citizenship Awards for their grade level. The award recognizes students for their outstanding leadership, congeniality and contributions both in their school and the community.

Student

Adam Ward (Grade 5)

Melissa Richter (Grade 8)

Jenny Tran (Grade 9)

Sherry-Anne Dreger (Grade 10)

Bobby Ross (Grade 11)

Charles Smith (Grade 12)

Eleni Cardabikis (OAC)

School

Harris Heights P.S.

Knollwood Park P.S.

Montcalm S.S.

ONTARIO FEDERATION OF HOME AND SCHOOL ASSOCIATION

EDUCATOR OF THE YEAR AWARD

Congratulations are extended to John Thorpe, Principal at Clarke Road S.S. who is the Ontario Federation of Home and School Associations' winner of the provincial Educator of the Year Award. John was recognized for his professional excellence, commitment to the education of students, and his exceptional rapport with students, parents, staff and community.

Chairperson Wice expresses thanks and appreciation to the representatives of the Home and School Association for their outstanding contribution in supporting the nomination process for students and staff.

CAHPERD 1998 DISTINGUISHED SERVICE AWARD

(The Canadian Association for Health, Physical Education, Recreation and Dance)

Congratulations are extended to David Service, teacher at Westminister S.S. recipient of the CAHPERD Distinguished Service Award for 1998. The award is presented to David for his outstanding professional contribution to CAHPERD for more than 10 years.



Chairperson Wice comments on the tragic automobile accident this past weekend that claimed the lives of three young students and critically injured another young student. An official statement will be recorded at the next regular Board meeting.




52-A. No conflicts of interest are declared.


COMMITTEE OF THE WHOLE

The Board moves into Committee of the Whole in camera, at 5:00 p.m. on motion of Brock and Metras.

The Committee rises to report.

The Board resumes.

52-B. Report of the Committee of the Whole, 1998 May 12
Members Administration and Others
H. Wice, Chairperson

P. Smith

R. Vaughan (+5:10) (-10:30)

C. Nurse

G. Hart

P. Jaffe

R. Elm (+7:00)

J. Bennett

S. Peters

B. Brock

M. Metras (-9:20)

P. Gryseels

T. Anderson

P. Askey

B. Bryce

B. Greene

S. Westaway

D. Varnell

A White

I. Jenkins

P. Mennill

R. Trahan

R. Murray

L. Peck

T. Veenstra

P. Dunn

R. Neatby

G. Owens

W. Lewis

J. Malfara

A. Hogg

E. Nelligan

Regrets: J. Hunter, D. Stewart
Reports:
1. No conflicts of interest were declared.
2. The Committee met in camera from 5:00 p.m. to 6:15 p.m. and from 9:30 p.m. to 10:40 p.m. and discussed confidential property, negotiable, personnel and other matters. A recommendation on resignations by mutual consent was reported out to the Board that evening.
3. The Committee met in public session from 7:00 p.m. to 9:20 p.m.
4. A report on the Holding Zone Designation for Community Planning Areas was presented by the Administration. Background information under Section B.2.6 of the School Accommodation Guidelines of the former Board of Education for the City of London, a procedure for establishing holding zones in developing areas, was provided. This procedure occurred in new communities where space was not available in the neighbouring schools and as a result, students were transported to holding schools outside of their neighbourhood.
The community planning areas of Stoney Creek, Uplands, Sunningdale, Fox Hollow and River Bend were discussed as designated holding zones for elementary accommodation and prior to development, the need for appropriate holding schools should be designated. Preliminary projected densities and population of these areas were presented along with projected elementary student population.
It was advised that the former Board of Education for the City of London at its meeting of 1990 February 20, designated the area known then as the Hylands Development as a holding zone for elementary school accommodation and Lorne Avenue P.S. was named as the holding school for grades JK to grade 8. The Hylands development did not proceed at that time and as a result, students have not been accommodated to date at Lorne Avenue P.S.
Since the approval of Lorne Avenue P.S., a number of specialized programs have been added to the school such as Vanier classes, Adult E.S.L. programming and Special Education classes, which has reduced available space. The next closest facility with available space to the Hylands Development is Ryerson P.S. The history of enrolment at Ryerson P.S. has been one of decline from a student population of 419 in 1993-94 to the current figure of 365.
The Uplands Community area was also discussed and is anticipated to begin development within the next year or two. This area is in close proximity to Centennial Central P.S. The neighbouring school of Jack Chambers P.S. is at capacity with three portables and will not be able to accommodate any additional students from this development. The designation of the Uplands Community Area as a holding zone, with the close proximity of Centennial Central P.S., will permit the accommodation of students. A history of enrolment for Centennial Central P.S. and a projected enrolment was included for information.

(see recommendations 1, 2, 3, 4, and 5)

5. The Administration provided a report concerning Program Services Update as follows:
a) French Core; French Immersion
Purpose:

The equity of access to program services and consistency within the Thames Valley District School Board regarding French Core and Immersion programs were reviewed. To ensure that maximum grant revenues are achieved for French Core and French Immersion programs, student instructional time will be adjusted to meet the Ministry funding requirements. The time allocation change will provide for instructional time to focus on implementation of the new Science and Technology Curriculum for early years (Grades 1-3).

Content:

Two of the former Boards' scheduled instructional time in early years (Grades 1-3) was for 20 minutes daily with grade 4 scheduled time of 30 minutes daily. A reallocation of 100 minutes per five days will assist classroom teachers as they implement the new Science and Technology Curriculum expectations in Grades 1-3.

The adjustment to an additional 10 minutes daily of French instruction at Grade 4 will comply with Ministry expectations for time and will achieve additional funds through grant revenue for classrooms under the new student focused funding model. Grade 4 students already have scheduled time for Science and Technology implementation.
Adjustments in time allocations for French Immersion will achieve maximum grant revenue for the program without major expenditures for resources. It is expected that a further adjustment for September 1999 may take place after consultation with communities served by some French Immersion programs.
New French Immersion programs are not being recommended at this time although future study may change plans for 1999-2000. The timeline would be 1998 September 01 and the cost/savings would be revenue from the grant compliance in the amount of $30 000. approximately.

(see recommendations 6 and 7)

b) Environmental Services
Purpose:

To confirm continuation of program services offered at four environmental sites one lease renewal is due in the near future. Access and information to programs by all students must be made available to schools prior to 1998 June 30. Early approval of lease arrangements and staff allocation will assist with planning program implementation and school communications.

Content:

Three of the former boards have had environmental services programs. One Board has used field trips to local conservation areas. The environmental services naturalists have acted as resource persons to teachers with planning classroom and outdoor activities related to curriculum.

The field naturalists expertise, in conjunction with conservation area staff and teaching staff, will strengthen the focus on Science and Technology curriculum to be implemented 1998 September 01.
Assumptions made from previous Boards' budget deliberations continue to include the following:
-

-

-

-

School or parents pay for bus costs

Fund raising by students, staff, community and corporate sponsors is encouraged

User fees will be set for private and coterminous schools who access the facilities

All Thames Valley District School Board staff and students have access to programs

Additional staff of 0.5 is requested and the land lease costs to continue at approximately $40 000. (1997-98 budget) with a timeline of 1998 September 01.

(see recommendations 8, 9 and 10)

c) Media/Library Services
Purpose:

To work toward equity of access to delivery of services to schools which will first require centralization of resources for the purposes of cataloguing, organizing and monitoring of distribution patterns. As technological tools enable better connectivity throughout the District, resources will be available by direct on-line or wireless transmission.

The decentralization of resources and materials will be phased in as budget permits. By organizing short and long term implementation plans, will provide effective and efficient Media/Library Services to schools and the corporation.
Content:

System resources and services purchased to support classroom learning are located currently at four locations. By combining resources at one location, by creating a union catalogue of all inventory and by circulating resources to all schools, it is expected that duplication of licenses and material purchases will be avoided. It is also expected that wider circulation of resources will ensure increased use of materials purchased.

Professional Library and Research Services will be combined and enhanced through on-line access as connectivity improves throughout the system. Loan services for videos, kits and equipment will be centralized for the first phase of the reorganization of materials and services. Cataloguing of all inventory and circulation tracking will also be centralized. Videography Services will be relocated with Technical Services and both services will continue to provide corporate public relations functions.
While materials and resources can be combined at one location, it is important for school staff to have access to teacher production materials such as laminating and letter making within the community. It is intended to support teacher production of materials through decentralizing resources and allow accessibility within the local school communities.
The timeline will be between June and September, 1998 and details will be provided through the Director regarding the cost/savings of relocation expenses, licensing and purchase savings.

(see recommendations 11, 12)

6. Chairperson Wice provided an update regarding the Debenture Issue and meetings with MPP's.
Meetings with Ministry of Education and Training staff and other school board representatives, resulted in the Ministry indicating that funds would be provided to cover the debt costs for construction of schools that had been previously caught in the provincial funding moratorium.
A meeting also occurred with local MPP's and Board staff during which the Administration provided an overview and rationale of the Transition Grant application, and responded to questions for clarification. The MPP's requested that meetings with the staff continue on a regular basis.
7. Trustee Bennett provides a token of appreciation to the Board on behalf of The Ontario Federation of Home and School Associations Conference Committee, for the Board's support at the annual conference held in London, April 1998.
Recommendations:
1. That the Community Planning areas of, Stoney Creek, Uplands, Sunningdale, Fox Hollow and River Bend be designated as Holding Zones for elementary accommodation and that prior to development, appropriate holding schools be designated.
2. That the current Holding Zone of Hylands be designated to Ryerson P.S. for elementary school attendance.
3. That the Community Planning Area of Uplands be designated to Centennial Central P.S. for elementary school attendance.
4. That the current area known as Uplands be designated to Centennial Central P.S. and that all new students attend Centennial Central P.S., and that those students currently registered at Chambers P.S. from this area and who are receiving transportation be permitted to continue at Jack Chambers P.S. with transportation through to the end of grade 8.
5. That the Administration include in future discussions the idea of community centres with schools being part of them, and report to the Board on discussions and possible proposals on this concept in the fall of 1998.
6. That instruction in Core French of 40 minutes daily begin at Grade 4 in all Thames Valley District elementary schools effective 1998 September 01.
7. That instruction for French Immersion be scheduled for a minimum of 155 minutes daily in Thames Valley District schools offering this program, effective 1998 September 01.
8. That current Environmental Services programs at Community Education Centres of the Thames Valley District School Board be accessible for all students.
9. That, subject to budget approval, an additional 0.5 naturalist be hired.
10. That notice to continue the lease agreement with Victoria Hospital for Westminster Ponds site be given by 1998 June 30.
11. That the following resources and services belonging to the Thames Valley District School Board be combined at one location prior to 1998 September 01:
- Loan Services

- Cataloguing Services

- Videography Services

- Professional Library and Research Services

12. That the following resources and services belonging to the Thames Valley District School Board be relocated to schools by 1998 September 1:
- Teacher Production Centres
H. WICE,

Chairperson



A motion by Vaughan and Metras to amend recommendation 11 by changing the words "one location" to read " the Wheable Centre" is adopted.
The report is received and recommendations 1, 2, 3, 4, 5, 7, 8, 11 as amended, and 12 are adopted on motion of Nurse and Bennett.


A motion by Metras and Vaughan to refer recommendation 6 to the budget process is defeated.
Recommendation 6 is adopted on motion of Nurse and Jaffe.
A motion by Nurse and Jaffe that a letter be forwarded to the Minister of Education and Training and local MPPs, expressing concern that the new funding formula will hamper the richness and diversity of programs in the Board (e.g., Core French Grade 1 - 3), is adopted.
A motion by Brock and Peters to amend recommendation 9 by removing the words "subject to budget approval" is defeated.
Recommendation 9 is adopted on a motion of Nurse and Bennett.


A motion by Smith and Hart to amend recommendation 10 to read "That notice to continue the lease agreement for up to five years with Victoria Hospital ..." is adopted.
52-C Report of the Committee of the Whole, 1998 May 26
Reports:
1. No conflicts of interest were declared.
2. The Committee met in-camera from 5:00 p.m. to 6:17 p.m. and from 10:39 p.m. to 11:20 p.m. and discussed confidential personnel, negotiable, property and other matters. A motion to sit past 11:00 p.m. was approved.
3. A report on the reorganization of the Information Technology Services department, Phase 1, was reviewed. (see recommendation 1, 2, and 3.)
4. The Administration reported that an analysis of the new funding model indicates that a significant reduction in the complement of Educational Assistants within the former London Board is required. In the past, the former London Board has provided Educational Assistants in areas no longer generated by the funding model.
It is necessary under the Ontario Employment Standards Act to give notice to employees who may be declared redundant. Accordingly, on 1998 June 01, notice of lay-off will be given to forty (40) Educational Assistants of the former Board of Education for the City of London. It is anticipated that the total reduction of Educational Assistants may exceed this number. Therefore, it may be necessary to issue additional layoff notices in 1998 September.
This reduction will result in a reduced level of service currently provided to support program initiatives in the schools.
5. The following motion was approved by the Board at its in-camera session, 1998 May 12:
"That the name of the new shared services facility in the Town of Tillsonburg be: The Livingston Centre."
6. The following motions were approved by the Board at its in-camera session, 1998 May 12:
"That approval be given to proceed with the relocation of the CEC's and the disposal of the three former administration buildings.
"That the Board adopt a resolution that these properties are not required for the purposes of the Board.
"That the Board adopt a resolution that the disposition of these properties is a reasonable step in the plan to provide accommodation for pupils."
Recommendations:
1. That the following services become part of the Information Technology Services department as soon as possible, but not later than 1998 August 01:

-

-

audio-visual repair

word processing

2. That all audio-visual repair and computer repair services be consolidated at Leathorne Street effective 1998 August 01.
3. That all audio-visual repair and computer repair services be supervised by one group leader effective 1998 August 01.
4. That, in conjunction with the decision to place teacher librarians in the "Elgin" elementary schools, the school-based computer/library technician positions be declared redundant as of 1998 October 31.
5. That, in conjunction with recommendation 4 above, the number of Technical Support Analysts for the CEC South be increased to six (6).
6. That the following probationary teachers be appointed permanent, effective dates as listed:
ELEMENTARY NAME

CEC -EAST

Wendy Kaufman

Gary Stanton

EFFECTIVE DATE



1998 09 01

1998 09 01



CEC -CENTRAL

Mara Allan

Sandra Ayim*

Jeffrey Bain

Brian Bangs

Jane Barker

Rebecca Barber

Laura Barr

Shona Beattie

Susan Beck

Elaine Bois

Marilyn Bolger

Sara Boughner

Shelley Buchanan



1998 09 01

1998 10 01

1998 09 01

1998 09 01

1998 09 01

1998 09 19

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 25

CEC-CENTRAL

Colette Butchart

Michelle Casimir

Josephine Collison

Julie Cosman

Jennifer Crossan

K. Stewart Dalrymple

Heather Deckert

Danial Di Febo

Gwen Doxtator

Pamela Dwyer

Helen Fillipcic

Christine Fisher

Angela Fortin

Jennifer George

Murray Girash-Bevan

Kristen Grant

David Groppler

Kathryn Hackney

Karen Hills

Susan Huston

Wendy Inch

Sarah Inwood

Colleen Kim

Janet Laughlin

Lynn Lavoie

Patricia Jones

Deryck Kissoondath

Scott MacKay

Andrea Master

Michael Marquis

Patricia McClure

Marnie McCracken

Kennth McLagan

Bonnie Morgan

Cynthia Myers

Jean Anne Needham

Michelle Nolan

Jill Osborne*

R. Roman Ossowski

Carolyn Oudyk

Michael Palmer

Lynn Payen

Michelle Perkins



1998 09 01

1998 09 01

1998 09 01

1998 09 06

1998 09 24

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 20

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 23

1998 09 18

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 06 17

1998 09 01

1998 09 01

1998 09 01

1998 06 02

1998 09 19

1998 09 01

1998 09 01

CEC - CENTRAL

Sophia Pilitsis

Erin Porter

Jason Pratt

Cathy Prattas

Giovanna Pulitano

Scott Purvis

Laura Ravbar

Michael Ready

Judy Roper

Tracey Rundle

Margo Silke

Tanya Sweeney

Mike Tait

Sheila Tayler

Todd Thompson

Kim Tindale

Michelle Trampleasure

Ron Vandecasteele

Chritine Vivona

Tammy Waller-Gordon

Barbara Weber

Jennifer Weir

Heidi Werner

Lisa Williams

Sheri-Lyn Willms

Jennifer Young

Beth Zimmerman



1998 09 10

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 18

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 10 04

1998 09 01

1998 09 01

1998 10 02

1998 09 01

1998 09 30

1998 09 01

1998 09 01

1998 09 01

1998 09 01

1998 06 17

1998 09 20

1998 09 20

1998 09 01

1998 09 01

CEC - SOUTH

Barbara Pretty

Paula Smith

Mary White



1998 09 01

1998 09 03

1998 09 01

CEC - WEST

Donna Buchanan

Robbin Hewitt-Cooper

Elly McAllister*

Jo-anne Schyvenaars*



1998 09 01

1998 09 01

1998 09 01

1998 09 01

SECONDARY CEC - EAST

Diana Haandrikman

Stephan Pelland



1998 09 03

1998 09 01

CEC - SOUTH

Anna Corrin

Fiona Newman*

Michelle Safadi



1998 09 03

1998 09 03

1998 09 04

CEC - WEST

Angela Bacon

James Tennant



1998 09 01

1998 09 01

* indicates part-time assignment
7. That the following elementary teacher contracts be terminated effective 1998 August 31:
Sylvie Brissaud

Marine Gagnon

Sylvain Giroux

Monika Krysinska

Jacqueline Tamba

Ginette Vien

Note: Le Conseil scolaire public du district Centre-Sud-Quest (District No. 58) has requested that the Thames Valley District School Board terminte the contracts of these six teachers as redundant to the system. This motion iis also being presented at their Board meeting this week as it is unclear at this time who has responsibility for this staff.
8. That the following teacher resignations to retirement under the mutual consent clause be accepted effective 1998 May 31:
Colin Brewer

Kenneth Foss

Dave Luce

Roseann McKay

Anne Reeves

Robert Shimer

Lynne St. Jacques

9. That the resignation to retirement of Margaret Hyde, elementary school Principal, under the mutual consent clause be accepted effective 1998 September 30.
H. WICE,

Chairperson

The report is received and the recommendations are adopted on motion of Smith and Bennett.


CONFIRMATION OF MINUTES
53-A. The minutes of the Regular Board meeting, 1998 April 28, are approved on motion of Brock and Jaffe.
53-B. The minutes of the Board meeting, 1998 May 12 , are approved on motion of Brock and Jaffe.


REPORTS FROM THE ADMINISTRATION
Director's Branch
54-A. Director John Laughlin advises that a memorandum entitled, Investment in Classroom Learning Materials, has been received from Dave Johnson, Minister of Education and Training and Veronica Lacey, Deputy Minister announcing additional funding for classroom materials.
The Director advises that the province has announced it will assume the responsibility for school boards' capital debt service costs over the next three years. He advised that following this three year period, school boards will be able to include these debt service costs in their annual calculation of funding entitlement under the Pupil Accommodation Grant which will be reviewed annually.
The Director reports that the layoff notices for 125 elementary and 327 secondary school teachers issued earlier this spring have been rescinded. The decision is due to a large number of teachers who have opted to retire under the recently announced "85 Factor" amendments to the Ontario Teachers' Pension Plan. He explained that the response to the Pension Plan amendments will allow us to continue to employ our younger staff, but that the loss of experienced staff remains a concern. The Director also advised that despite the retention of these teachers and the expected growth in student population, the number of classroom teachers and department heads will decrease in September. The new Education Quality Improvement Act sets a maximum average class size on a board-wide basis at 25 students in elementary classes and 22 students in secondary classes. Figures indicate a reduction of approximately 80 elementary and 136 secondary teachers will occur.
The Director advises that a letter has been received from Don Varnell, Associate Superintendent of Program Services submitting his resignation to retirement, effective 1998 August 31. Appreciation is expressed to Don for his leadership, dedication and commitment to the students, staff and the community during his thirty-two years of services.
The report is received on motion of Brock and Metras.
Business Services
55-A. 1998-99 Preliminary Expenditure Budget Process
The Administration provides the following overview of how the Board will proceed with developing the 1998/99 budget on the Student-Focused Funding.
On 1998 March 31 the Ministry of Education and Training released the Student-Focused Funding Model which outlines how District School Boards will receive their revenues in the future. The new funding model consists of three major grants, a Foundation Grant, Nine Special Purpose Grants and a Pupil Accommodation Grant. The Ministry also released at that time a Board profile which was an expenditure projection based on 1997 estimates. The technical paper which was released with the new funding model indicated that Boards would be expected to submit their approved budgets by 1998 June 15 to the Ministry of Education and Training.
Boards are awaiting a future technical paper with clarification on many of the components of the new funding model, including a revised timetable for budget approval. Although not official at this time, it is anticipated that the final new funding model regulations and diskette will be released in early July and that Boards would be expected to approve a budget by 1998 September 15. These dates will be confirmed by the Ministry of Education in the near future.
School Boards remains responsible for local decision-making and is accountable to parents and ratepayers for budget decisions. The proposal is that a comprehensive budget process for the 1998/99 school year be developed using the most current information available on the new funding model and based on program directions and resources available to best meet students' needs. This budget process would lead up to the final approval as required by the Ministry of Education and Training subject to whatever deadlines are imposed on School Boards.
Proposed Budget Process

June 16 (Special Board Meeting) - Draft Preliminary 1998/99 Expenditure Budget

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-

-

-

Based on entitlements as per funding model formulas

Based on some basic assumptions

This would be a high-level, overview summary of expenditures similar to the stub-year budget

Approval in principle

July
- Projected release of the final regulations related to the Student-Focused Funding Model including diskette
July/August
- Finance to build the revenue budget based on the Student-Focused Funding Model
September
-

-

-

-

-

-

-

-

Presentation of revenue budget based on the foundation grant, special purpose grants and pupil accommodation grants.

Analysis of new funding model based on classroom instruction and non-classroom

Analysis of revenues and expenditures

Recommendations from administration

Public meetings on revenue and expenditure budget

Detailed documentation from administration

Final recommendations approved by Board

Submission to the Ministry of Education and Training

Note: These dates are tentative, subject to the Ministry timetable on budget, which has not been released at this time.
The report is received on motion of Vaughan and Hart.
The meeting recesses at 9:30 p.m. and reconvenes at 9:45 p.m.
MOTIONS - NOTICE OF WHICH HAS BEEN GIVEN
56-A. None at this time.


REPORTS OF COMMITTEES
57-A. Report of the Third Meeting of the Special Education Advisory Committee,
1998 May 05, 12:00 noon - 2:40 p.m.
Members Administration and Others
J. Bennett, Interim Chairperson(-2:10) C. Nurse

B. Giuliano

K. Sumnall

A. Morse

C. Laine

M. Crawford

C. Hawthorne (-2:35)

J. Worthington (-2:25)

H. Wice (+1:05 -1:15)

L. Shainline

L. Stevenson

C. Culver

S. Ragobar

M. Tucker

N. Gooding

H. Mezon

E. Hagar

D. Varnell

B. Merifield

M. Worsley

V. Weil

P. Toogood

K. Heffernan

P. Paterson

S. Hurley

R. Salazer

W. Scott

Regrets: P. Gillis, G. Hart,
Reports:
1. No conflicts of interest were declared.
2. Chairperson Bennett advised that Ken Sumnall, Parent to Parent for Down Syndrome has submitted his resignation. Appreciation was extended to Ken for his contribution and dedication to the needs of special education children during the past ten years. Ed Hagar has been appointed as the new representative for Parent to Parent for Down Syndrome's; Wayne Parkington has been appointed the alternate.
3. Carol Clark, St. George's P.S. representative to the Provincial Special Education Advisory Committee provided an overview of the initiatives currently being considered. The Advisory Committee was established by the Ministry of Education and Training to act as an advocate on the behalf of exceptional children and to communicate the issues and challenges that community SEACs have identified. Copies of a directory of the current membership of the Advisory Council were distributed.
Copies of a Provincial SEAC survey were distributed. Members were requested to provide their input into specific issues, practices and challenges that need to be addressed in special education. Member were requested to submit their response to Carol Clarke, St. George's P.S. as soon as possible.
The next Provincial SEAC meeting is to be held 1998 June 19 and it was suggested that a written summary of the meeting be provided by Carol Clarke.
4. Bob Merifield, Program Supervisor advised that Karen Bumstead, Ministry of Education and Training, has been invited to the June meeting to give a presentation pertaining to Special Education Grant Funding. Ed Brock, London District Separate School Board, has been invited to participate in the SEAC meeting.
5. Kyle Heffernan, Special Education Consultant provided information pertaining to options available for enhancing the method of communication with SEAC members through the use of the Internet. It was reported that effective 1998 September a SEAC web site may be established. Maintaining and updating the website will be an issue that will have to be addressed. It was noted that internet E-Mail may be accessed now by Members by providing their E-Mail address to the Office of the Executive Secretary.
6. Copies of the draft submission of Part 1 of the Annual Report to the Minister of Education and Training on the Provision of Special Education Programs and Services for 1998 were distributed.
During a discussion period Part 1 of the Plan was reviewed and amended. The Committee supported the submission of Part 1 of the Annual Report to the Minister of Education and Training on the Provision of Special Education Programs and Special Education Services.

(see recommendation 1)

The process and timelines for harmonizing special education programs and services across the system were also discussed. It was reported that a Steering Committee is to be established consisting of four representatives from SEAC, Program Supervisor - Student Services, a special education consultant from each of the four areas, and an elementary and secondary principal. Linda Stevenson, Lynn Shainline, Colin Laine and Alison Morse were appointed to represent SEAC on the Steering Committee.
7. The draft booklet entitled Special Education: A Guide for Parents was presented. During a lengthy discussion period, several amendments to the draft document were suggested. The importance of including a section in the Guide specifically for parents giving direction for preparing for the IPRC process was emphazied. It was noted that the release of Regulation 305, may necessitate further revision to the Parent Guide.
Additional suggestions to the draft Parent Guide are to be submitted to Bob Merifield, Program Services before the June meeting.
8. Don Varnell, Associate Superintendent - Program Services provided an update of the relocation of special education programs, effective 1998 September, as follows:
Program

Developmental

Developmental

Junior Gifted

From

Manor Highland Park

Wortley Road P.S.

Orchard Park P.S.

To

Westminister Central

Princess Elizabeth P.S.

University Heights P.S.

The Intermediate Gifted Program will remain at Orchard Park P.S.
9. A draft report of the Pervasive Developmental Disorder Programming Proposal was presented and received.
10. Don Varnell, Associate Superintendent - Program Services advised that the information pertaining to the new funding model for special education is currently being analyzed and is to be available as soon as possible.
As a follow-up to a meeting held with the Ministry of Education and Training on 1998 April 30, examples of an Intensive Support Amount (ISA) Workshop exercise to determining funding levels for student were distributed and discussed.
11. Trustee Cynthia Nurse chaired the remainder of the meeting in Chairperson Bennett's absence.
12. Don Varnell, Associate Superintendent - Program Services reported that funding has been approved for the 1998 Summer School Program for Developmentally Challenged Students. It was noted that the various stakeholders continue to meet to consider an alternative model of delivery of summer school programs for special needs students across the system.
13. The Committee met in Forum.
Recommendation:
1. That Part 1 of the 1998 Report to the Ministry of Education and Training on the Provision of Special Education Programs and Special Education Services, be approved.
J. BENNETT

Chairperson

The report is received and the recommendation adopted on motion of Bennett and Smith.


57-B. Report of the Policy Working Committee,


1998 May 15, 12:30 p.m. - 2:20 p.m.
Members Administration and Others
C. Nurse , Chairperson

W. Brock (April 20)(May 15, -2:15)

P. Jaffe (May 01, +12:30, -1:47)

S. Peters

R. Vaughan (May 01)(May 15, -2:15)

H. Wice (May 15)

T. Anderson

P. Gryseels (April 20)

P. Askey (April 20)

I. Jenkins

J. Bennett

P. Smith (April 20)

A. Hogg (May 01, May 15)

E. Nelligan



Reports:
1. The Committee met on 1998 April 20, May 01 and May 15.
2. No conflicts of interest were declared.
3. At the May 15 meeting, the item on Community Involvement Policy was withdrawn.
4. On May 01 the Administration distributed a copy of Section 55 of Bill 160 and Ontario Regulation 461/97, Education Act regarding Pupil Representation on Boards. At the May 15 meeting, this item was deferred to the next meeting of the Committee, June 05.
5. Definitions for policy, procedures, and administrative practises were discussed at the April 20 meeting. At the May 01 meeting the definitions were finalized.

(see recommendation 1)

6. Updates on the draft report on policy and procedures for Violence-Free Schools were presented by the Administration on April 20 and May 01 and lengthy discussions occurred. A draft of the policy was considered at the May 15 meeting and several changes were made, including a title change: Safe Schools.

(see recommendation 2)

7. Discussions occurred at the April 20 and May 01 meetings regarding students' safe arrival at school. T. Anderson, Superintendent of Transitional Issues, will present a report at the meeting on June 05.
8. P. Askey, Superintendent of Corporate Planning and Communications, provided a report at the April 20 meeting regarding the Charging of Fees for Distribution of Materials via Board Courier. The Administration is recommending that a policy be developed with respect to use of the Board's courier services by outside groups, for introduction in September. A draft policy will be submitted at a future meeting of the Committee.
9. Participation at Board meetings by electronic means was discussed at the meeting on April 20 and a draft policy was provided. The Committee will consider this information at the June 05 meeting.


Recommendations:
1. That the following definitions be approved;
Policy: A governing plan or course of action developed by the Board of Trustees.
Procedure: Method, manner or sequence of steps for carrying out policy.
Practice: Established method, manner or action performed by staff and/or administration.
Memorandum: A written communication of an action to be taken, process to be followed, or an event to take place.
2. That the draft Policy on Safe Schools (see pages 132,133) be circulated to the community and schools for input prior to 1998 October 01, and referred back to the Committee for final review before Board approval.
C. NURSE,

Chairperson

The report is received and the recommendations are adopted on motion of Nurse and Jaffe.
A motion by Vaughan and Metras to amend recommendation 1 by adding the words "direct Administration" and "developed by Administration to direct staff" is defeated.
A motion by Nurse and Jaffe to amend the reference section of the Safe Schools Policy, recommendation 2, by adding the words "Safe Schools Procedures" is adopted.


ADDITIONAL BUSINESS
58-A. Received 1998 April 26 from Darlene Parkington, President of Parent to Parent for Down Syndrome advising that Ed Hager has been appointed as the new representative on the Special Education Advisory Committee, for a three-year period replacing Ken Sumnall. Wayne Parkington has been appointed as the alternate.
Received and filed on motion of Brock and Jaffe.


COMMUNICATION
59-A. None at this time.


ADJOURNMENT

The meeting adjourns at 11:25 p.m. on motion of Elm and Stewart.



CONFIRMED:______________________________
Chairperson